Online Meetings Can Be Daunting

It can be daunting to have to speak up at online meetings when you are confronted with a sea of faces.

At MSB Executive, we recognise the variety in our clients’ communication styles. Most noticeably at online meetings, you can spot the extroverts and introverts. It is said that extroverts ‘speak to think’ and introverts ‘think to speak’. One is not better than the other but at meetings extroverts can be more comfortable speaking up.

Top Tips for an Inclusive and Successful Call

 Be respectful of each other’s communication styles. Notice if someone looks uncomfortable when being forced to speak up. Smile, be encouraging visually and give them space to answer. Hold the space for them so that no-one else jumps in.

Think about using the chat function to encourage questions or comments throughout a call. You could also use functionality such as Zoom polls to quickly gather opinions on calls.

For those who find themselves overwhelmed having to speak up suddenly, a good tip is to switch your screen view if you can. For example, on Zoom you can switch between ‘Gallery’ and ‘Speaker’ view. Speaker is better if you want to see less faces on your screen. You can either talk to yourself on screen or pick one friendly face and imagine you are just talking to them.

If you want more tools and tips on making an impact at online meetings, check out our online Masterclass ‘How to Make a Great Impression at Online Meetings’

 

The Power of the Pause

At MSB we often talk about the importance of pauses. They are great for adding impact and helping your audience process information. Pauses are a great replacement for filler sounds and words.

We generally say you can pause for longer than you think. Canadian Prime Minister Justin Trudeau takes this to the extreme with a 21-second pause.

By | June 30th, 2020|Authenticity, Leadership, Public speaking, Storytelling|0 Comments

A Perspective On Zoom Fatigue

As the majority of our meetings continue to be hosted online, the rise of ‘Zoom fatigue’ has become a natural occurrence. In this short video, Martyn Barmby, the Founder of MSB Executive, explains the reasons for ‘Zoom fatigue’ and some tips to avoid it.

By | June 11th, 2020|Online meetings, Online video|0 Comments

Empathetic Communication From Leaders In The Time Of Covid

We often look at how our leaders communicate to see what we can learn. Sometimes we share examples of outstanding communication as well as times they get it wrong.

 At the moment, what our leaders are doing and saying is affecting our lives in an extraordinary way. This means we all have strong opinions about the actions that are being taken and how they are explained to us.

 From the many briefings and Q&A sessions going on around the globe, we have been repeatedly struck by one lesson. That is the importance of empathy.

 This is often an underrated quality in speakers. Unfortunately, some leaders confuse it with showing weakness and vulnerability in a way that will undermine respect. We do not believe this is true in ‘ordinary’ times and it is certainly not true in a crisis.

 For anyone who underestimates empathy as something ‘fluffy’ or untrustworthy, they are on shaky ground. From Aristotle’s Rhetoric onwards it has been an essential part of persuasion.

 Two politicians who have unquestionably shown the power of empathy are Jacinda Ardern, the Prime Minister of New Zealand, and Andrew Cuomo Mayor of New York.

 For Ardern, there are the memorable moments of empathy on a small-scale level including warning children the Easter bunny might not make it to every house . When empathy is combined with simple, powerful messages it hits home. Particularly effective was her comment: “We only have 102 cases – but so did Italy once.”

 For Andrew Cuomo, he wasn’t afraid to share his personal pain:

 “I haven’t seen my daughter in over two weeks. It breaks my heart. It breaks my heart. And this concept of maybe I can’t get next to her because of this virus. There’s a distance between me and my daughter because of this virus. It saddens me to the core. And it frightens me to the core.”

 This gives him the right to talk about shared struggles and his belief about the ability of the people of New York to come through it.

 “Understand what we’re dealing with. Understand the pressures that we’re feeling, but we will get through this time. Be a little bit more sensitive. Understand the stress. Understand the fear. Be a little bit more loving, a little bit more compassionate, little bit more comforting, a little bit more cooperative and we will get through this time.”

 Empathy is something we can all embrace and become stronger leaders.

Your Questions Answered On Making A Great Impression At Online Meetings

We were delighted to run a webinar for the CFA Society yesterday on how to make a great impression at online meetings. With nearly 100 people in attendance, it is clearly a hot topic.

There were some great questions and we thought if might be useful to share a couple for everyone.

If you have any more questions please don’t hesitate to get in touch! Or check out our comprehensive masterclass ‘How To Make A Great Impression At Online Meetings’ which covers all the techniques you will need to make a positive impact!

Is it good to lean forwards towards the screen at online meetings?

There are some who advise leaning forwards throughout online meetings to make a good impression. While we agree there are benefits to leaning into the screen, our advice is to start in a ‘neutral position’. This is where you sit up tall in the centre of your chair and imagine that there is a helium balloon attached to the top of your head pulling your spine and neck long.

Leaning in is useful if you want to show enthusiasm when you are talking. Or if you want to make it clear you would like to say something. However, we would recommend you use this position sparingly. The risk is that it can be misinterpreted as though you are ‘pleading’ in some cases or ‘overbearing’ in others.

What is the best way to take notes during a meeting?

There is nothing worse than hearing ‘thunder typing’ when you are at an online meeting – someone noisily thwacking away at the keyboard. Even if that person is making notes and concentrating on the call, it can be very distracting. So at the very least, mute your screen when you are typing.

The other danger is that people can jump to conclusions that you are not concentrating on the call.  Old fashioned pen and paper works well. It is easier for others on the call to see you are taking notes if they can see a pen in your hand.

The key point is to make it clear that you are present on the call and are not working on anything else. Even if that means slipping it into the conversation that you’ve been taking notes!

How to achieve the perfect posture at online meetings

The correct posture is so important at online meetings to help us not only look calm and relaxed but also to ensure we breathe well. Our Head of Voice at MSB Executive; Steven Maddocks shares his invaluable insights on how to achieve the optimal posture at online meetings.

This video is part of our series to ensure impactful communication at online meetings.

A simple guide to improving your articulation

Our Head of Voice at MSB Executive; Steven Maddocks shares simple tools and techniques to improve articulation. This is another part of our series to ensure impactful communication at online meetings.

How to use intonation to keep people engaged at online meetings

Our Head of Voice at MSB Executive; Steven Maddocks provides tips, techniques and exercises specifically geared to great communication at online meetings. This video covers Intonation.

By | April 8th, 2020|Blog, Building Confidence, Client skills, Online video, Video, Voice|0 Comments

Hate watching yourself on video? Don’t worry, you are in good company.

One of the side effects of having so many online meetings is that we cannot avoid seeing ourselves on screen. Some people find it distracting and others even say it makes them feel anxious.

This short blog is written to assure you that you are not alone. Many actors refuse to watch their performances and go to great lengths to avoid it. Recently Adam Driver walked out of an interview to avoid seeing himself on screen.

This may seem particularly strange for an actor. It feels a bit like a chef refusing to eat their own food!

Whenever we use video in our sessions with clients we always give a health warning. Most of the video we see is on television and film. As the end credits show there is a small army of people ensuring the actors look good (or sometimes bad). This includes a lighting team, sound team and a number of make up artists. 

This can mean that even if we are doing a great job at our online meeting it might not look that way. If we judge ourselves by the standards of TV and video then we will always be disappointed.

More tips will follow on this blog to help us look as good as possible but in the meantime, a really good option is to get a desk light like the one we recommended in an earlier blog.

If all else fails, hopefully you can take some comfort from the fact that even the professionals with all their support teams often find it difficult as well.

Stay connected as a team with online video tools

During these uncertain times where the majority of us are now working from home, it’s so important to keep that sense of connection with our teams and colleagues. We share a quick video on how we can maintain that human contact using online video tools.

By | March 24th, 2020|Uncategorized|0 Comments
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